Privacy Policy

The Sandbox Club — Data Privacy

This policy describes how The Sandbox Club collects, uses, stores, and protects your personal information. By submitting a membership application you acknowledge and agree to this policy in full.

This policy is governed by the laws of the Commonwealth of Kentucky. It may be updated at any time. Continued membership constitutes acceptance of the most current version.

1
Information We Collect

When you apply for membership or interact with The Sandbox Club, we may collect the following information:

  • Full legal name, date of birth, and gender
  • Contact information including email address and phone number
  • City, state, zip code, and country of residence
  • Government-issued identification details (type and number, for age and identity verification only)
  • Photographs submitted during the application process (ID photo and selfie)
  • Optional lifestyle site profile names you choose to provide
  • Referral information if applicable
  • Payment transaction records (processed through our payment provider — no raw card data is stored on our servers)
  • Login activity logs and session data for security purposes
2
How We Use Your Information

Your information is used solely for the purposes of operating and administering your membership. Specifically, we use your data to:

  • Verify your identity and age during the application and check-in process
  • Review and process your membership application
  • Communicate with you regarding your membership, events, and account status
  • Process payments and maintain transaction records
  • Maintain security and prevent fraudulent or unauthorized access
  • Comply with applicable legal obligations

We do not use your information for marketing to third parties, data analytics sales, or any purpose unrelated to your membership.

3
Data Sharing & Third Parties

We do not sell, rent, trade, or share your personal information with any third party for any commercial purpose.

Your data may be disclosed only in the following limited circumstances:

  • Payment processing: Transaction data is transmitted to our PCI-compliant payment processor to complete purchases. We do not store raw card numbers on our servers.
  • Legal compliance: We may disclose information if required to do so by law, court order, or valid legal process.
  • Safety: We may disclose information if we believe in good faith that disclosure is necessary to protect the safety of any person.

No staff member, employee, or contractor of The Sandbox Club is authorized to share, discuss, or disclose member information for any other purpose.

4
Data Storage & Security

We take the security of your personal information seriously. The following measures are in place:

  • All data is stored on a secure server protected by industry-standard encryption (HTTPS/TLS)
  • Sensitive configuration files and credentials are stored outside the publicly accessible web root
  • Database access is restricted and protected by credentials not exposed to the public
  • Member photos and identification documents are stored in a secure, non-public directory not accessible via browser
  • Payment card data is never stored on our servers — all card processing is handled by our PCI-compliant payment provider
  • Login sessions are secured with HTTP-only, secure cookies and session timeouts

While we implement reasonable security measures, no system is completely immune to breach. By using our platform, you acknowledge this inherent limitation.

5
Member Confidentiality

The Sandbox Club takes member confidentiality with the utmost seriousness. We understand that our members value their privacy and discretion above all else.

  • Member identities, photos, and personal information are never shared with other members
  • Staff are bound by strict confidentiality expectations regarding member information
  • Member lists, attendance records, and personal data are never made public
  • We will not confirm or deny the membership status of any individual to any outside party

Your privacy at The Sandbox Club is not just a policy — it is a core commitment of our community.

6
Your Rights

As a member, you have the following rights regarding your personal data:

  • Access: You may request a summary of the personal information we hold about you
  • Correction: You may request correction of inaccurate information in your profile
  • Opt-out: You may opt out of non-essential communications at any time

To exercise any of these rights, contact us at marketing@thesandboxclub.com. We will respond within a reasonable timeframe.

7
Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy, please contact us:

This policy was last updated March 2026.